Paper and Poster Presentations
Please note ONLY those paper that are presented will be send to IEEE to be considered to appear in IEEExplore. Full and short papers are to be presented as oral presentations and work-in-progress papers are to be poster presentations.
The oral and poster presentation schedule will be released soon.
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Oral Presentations for Full and Short Papers
Presentation Guidelines (In Person)
Oral presentations should be no more than 15 minutes and 3 minutes for questions at the end of the presentation. There will be computers, projectors, and speakers in all of the conference rooms, but you may also connect your own laptop, you will need to bring your own HDMI adapters.
Chairs and presenters are asked to be in the room 10 minutes before the scheduled start time so they can get organized with presentation files, laptop hookups, etc.
Presentation Guidelines (Online)
Online oral presentations should be no more than 15 minutes. The presentation must be recorded in advance and uploaded to the TALE Committee. The online presentations will be played during the conference and there will be 3 minutes after your presentation for you to answer any questions form the audience. The video submission link and online tool instructions will be released closer to date.
Suggested Structure
1min – Project Title: Introduce yourself and your work
3min – Define the problem: What problem are you solving? Who will benefit from the findings?
3min – Methodology: How did you undertake the research? Outline any limitations
7min – Findings: What did your results show? How can others use and expand your findings?
1min – Summary: Leave a lasting impression so that they want to follow up by reading your paper
Instructions for Session Chair
The Chair of a session has the essential task of making sure that the session runs smoothly. This entails more than just keeping time, although this is an important aspect of being a Chair. The Chair is charged with making sure that the presenters feel welcome and that all technical issues are resolved.
Time
Since time is limited, it must be watched, and all scheduled presenters should have the same opportunity to present their material. Presentations exceeding the time limit not only interfere with other presentations in the same session, but may also cause delays in other sessions, or prevent the audience from moving on to following sessions in a timely manner. Each presenter has 15 minutes for their presentation and 3 minutes for questions.
- The Chair should not allow a speaker to receive questions after the full 18 minutes for the presentation are up. However, the Chair can suggest that any further questions be addressed after all speakers have concluded, in the interest of time.
- In order for the Chair to communicate the time remaining in a non-obtrusive way, note cards marked “5 minutes,” “1 minute,” and “Please finish!” will be provided for all session Chairs (available in the room of the session). Make sure the presenter acknowledges these warnings.
- It may be a good idea to sit in the front row, facing the presenter during the presentation. Do not hesitate to ask someone to conclude if they ignore the final note card.
- Please inform the presenters about these procedures before the session begins.
- The following lists a few additional things to keep in mind, and hints on how to make the session enjoyable for audience and presenters.
Before the session:
- Make sure you know which session you are to chair; check for any scheduling clashes with any other commitments and notify the Program Committee if you cannot serve as session chair.
- At the conference, arrive at the room of the session at least 10 minutes prior to the start of the session.
- Check the technology and alert any of the technicians or student volunteers of any problems.
- Greet the speakers and make sure that everyone scheduled to speak is present, and that all presentations have been loaded on to the computer (including your own if you are to present in the session).
- Explain your role to the presenters, so they know to look at you for cues.
During the session:
- Introduce yourself to the audience and give a brief introduction of the speakers and the overall topic.
- Explain the time allocation – each presenter has 15 minutes to present, and 3 minutes for questions. Also explain that after 18 minutes have passed the next presenter will be introduced.
- Introduce the first presenter. Check the time when the presentation starts.
- Place yourself so that the presenter can see you without any trouble.
- Be ready to assist with any technical problems.
- Make sure the presenter adheres to the time limit.
- After the presentation, ask if there are any questions, and make sure the questions do not cause the presentation to be too long. If questions remain after the time is up, suggest that the discussion resume after the session. Make sure more than one person gets to ask questions if they want to.
After the session:
If there is time left, suggest a discussion of topics relevant to the presentations.
Thank the presenters and the audience for their attention and conclude the session.
Poster Presentations for WIP Papers
In a Poster Session, the illustrations are mounted on a poster board which is then mounted on an easel. The illustrations may consist of equations, graphs, photographs, and short text bullets.
All papers in a poster session are presented simultaneously with each author standing or sitting next to a poster. The author should be prepared to give a short presentation and answer questions from those attending. The audience does not stay in one place but is expected to walk from one poster to another, listen to the presentation by the author, and talk to the authors about their work. Discussion is therefore one-on-one with the interested party rather than directed toward a general audience.
Posters should be printed by presenters in one of the following sizes:
– A1 size landscape orientation (594mm wide x 841mm tall)
– A1 size portrait orientation (841mm wide x 594mm tall)
– A0 sized in ONLY portrait orientation (841m wide x 1189mm tall). *Recommended*
Prior to the poster session
Illustrations should be made for ease of viewing by persons who will typically stand or sit about two meters (six feet) from the display. The illustrations will be arranged and secured to a poster board by the author at the meeting. Authors must fit all of their poster material in the space allotted. The authors will need to print their own poster and bring them to the venue. A digital copy of the poster will also need to be uploaded. The instructions for uploading the poster will be released closer to date.
During the poster session (In Person)
Much of the session will consist of one-on-one discussion between the author and persons who have an interest in the topic.
Recognizing that many attendees will plan their schedule around the published session times, authors are required to be in the session room at their poster location for the entire session, except for minimal absence for short breaks.
During the poster session (In Online)
Similar to in person attendance, there will be an online platform for you to join and interact with persons who have an interest in the topic. You will need to upload the poster well in advance so that the committee can place the poster in the venue on your behalf. The instructions to upload the posters and joining the online platform will be released closer to date.
Best poser award
Best poster award has been arranged and assessment will be carried out during the poster session by a judging pool of experts attending the conference.